Four ways you know your reporting tool isn’t working

Long gone are the days where a spreadsheet can spot patterns within the workforce and make improvements.

Richard Shinton

May 24th 2018

Four ways you know your reporting tool isn’t working

The most successful organisations rely on accurate data from their HR and payroll departments. Long gone are the days where a simple spreadsheet can deliver the wealth of data required to spot patterns within the workforce and make improvements in a timely manner. From tracking attendance, training, and progression data, to monitoring recruitment and progression metrics – HR personnel are capturing more and more information on their employees. Although every organisation will likely have a reporting tool of some kind, it’s important you can deliver the insights your organisation needs in an intuitive, integrated way.

In our recent research report, HR Data: Great power, great responsibility,” 91% of CEOs said that HR reports informed business strategy and 94% of CEOs said they consult with HR teams before making business decisions. With nearly 60% of HR professionals running reports and presenting data at least once a week, a tried and tested reporting solution could help boost credibility in the boardroom and save you time too. Here are a few sure-fire ways to know your system isn’t working as well as it could be:

1.       You’re running multiple systems across multiple platforms

Can you access your reporting tools and data online from anywhere? The best solutions require no IT resources or intervention to get things running. without the need to install and maintain applications on remote machines. Instead, they make use of a fully integrated tool that is delivered via a web browser and administered within your core HR solution, allowing you to keep full ownership within your HR team.

2.       You have to set up different security profiles in each system

Are your data security methods and protocols an additional overhead on data processing? Remaining compliant and protecting your employee data is always a top priority within any organisation. Using the right HR reporting tool will ensure that all data security is handled intrinsically, inherited from the parent application.

3.       You can’t create customised reports for different roles within your business

Does your solution automatically tailor reports based on the user’s security profile? If not, you’re probably spending a lot of time manually manipulating and exporting reports to make sure your deliver the right information to the right people at any given time.

4.       You can’t create reports on the fly

Does your solution allow you to quickly and easily generate custom reports for your leadership team? 69% of business leaders think that timeliness is one of the biggest issues with reporting in their organisation - many HR professionals spend days collating and surmising information for their C-Suite.

If you’ve gone through this list and recognised one (or more) issues within your HR reporting tool, it’s probably a good time to think about how the same principles apply to your HR system overall. The result could be increased visibility and credibility for your department with your C-Suite.

Want to learn more?

If you’d like to discover more about ResourceLink or how our people can help you transform your payroll and HR operations, we’d love to talk.

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